Information for Camp Chihopi Staff

August 9-12, 2018

Providing a fun, rewarding and safe camp experience for the campers of Camp Chihopi is the primary goal of our exceptional staff. At Camp Chihopi, the staff strives to pay particular attention to the individual camper in an atmosphere of friendship, relaxation, and support. The camp is a well-supervised environment with 1 staff member for every 3 to 5 campers and with rules that apply to both campers and staff.

Camp Chihopi seeks volunteers who are enthusiastic role models for children, enjoy an outdoor environment, desire an opportunity for personal growth, and most importantly, who are compassionate in their interactions with children adapting to life after transplantation. Chihopi staff should have respect for each other and all campers, and display appropriate behavior by respecting personal property, promoting good sportsmanship and adhering to camp rules.

Download the Camp Chihopi Staff Forms:

Application Process

Please review the description for each role that interests you, then print the form(s) and complete the staff application for that position. After completing the application, please fax, scan/email, or “snail mail” to the addresses below. Completed applications must be received by Friday, June 29, 2018. In-person or telephone interviews for first-time applicants and CITs will be completed in early July.

CIT applicants please note: The application process for a CIT position has additional requirements. Please read the CIT application process carefully if you are applying for this position. If you have any questions, please call Bev Kosmach at 412-692-6115.

Send your completed application by Friday, June 29, 2018 to:

Beverly Kosmach-Park
Children’s Hospital of Pittsburgh of UPMC
Faculty Pavilion, 6th floor
4401 Penn Ave
Pittsburgh, PA 15224
Email: beverly.kosmach@chp.edu
Fax: 412-692-6116

Security Clearances

All Camp Chihopi staff 18 years and older must have security clearances within the last two years (valid to August 12, 2018). Staff who are accepted for positions at camp must submit their verified security clearances to Bev Kosmach by Monday, July 16, 2018. The University of Pittsburgh Medical Center mandates that security clearances be obtained every 2 years. There are no exceptions to this rule. Staff are strongly encouraged to begin the security clearance process as soon as possible as the process may take up to 8 weeks.

Camp Staff 18+ Years of Age

All camp staff 18 years of age and older, who have not already completed clearances as an employee of UPMC, must complete and submit the following forms, then submit proof of approval to Bev Kosmach by July 16, 2018.

  • Act 33:Child Abuse Form
  • Act 34: State Police Criminal Record Check
    • Click on New Record Check (Volunteers only)
    • Check the box on the bottom of the next page, then click on “Accept”
    • On the next page, the reason for request is “VolunteerFREE” and organization name is Children’s Hospital of Pittsburgh.Only starred items are needed.
    • Click “Proceed” on next page.
  • Act 73 FBI Clearance Form

Your position as a volunteer for Camp Chihopi requires that you secure an Act 73 Federal Bureau of Investigation (FBI) criminal History Record Clearance every 2 years. All staff, 18 years and older must have FBI clearance to attend camp.

Please provide documentation of this clearance by July 16, 2018 to Bev Kosmach by fax (412-692-6116) or scan/email (Beverly.Kosmach@chp.edu). If your FBI clearance is due this year, please start this process as soon as possible so that you have your clearance in time to attend camp. If your clearance is not submitted by July 16, 2018, you will not be able to attend camp this summer.

Act 73 FBI Clearance Form

Your Act 73 clearance will look like this.

The cost of this clearance is $22.60 and must be paid via cash, credit card, certified check or money order, during the scheduled fingerprint appointment. It is important to note that the Act 73 FBI Clearance application process is a fingerprint-based background check that is a multiple-step process. You must first complete the pre-enrollment process and then complete the fingerprint process.

You must complete the pre-enrollment process prior to going to the fingerprint site. Walk in service to get fingerprinted, without pre-enrollment, will not be provided at any fingerprinting location. Pre-enrollment must be completed through the online application process outlined below.

Application registration for PA residents must be completed at https://uenroll.identogo.com/

When completing the application registration, follow the below steps:

  • Enter the Service Code 1KG756 on the main page of the website.
  • Select Schedule or Manage Appointment.
  • Enter the required personal information throughout the next few screens: Essential Info, Citizenship, Personal Questions, Personal Info, Address, and Documents.
    • Please note that all information provided must match the form of ID you will present at your fingerprint appointment.
  • Select the most convenient location, date, and time to schedule an appointment. The scheduled appointment should only last approximately 10 minutes.
    • You may select to be a walk-in, but it is highly recommended to schedule a specific appointment.
  • Review your appointment details and click “Done” to complete the registration.
  • You will receive confirmation of the scheduled appointment via the preferred method of contact you selected.
  • Payment will be completed during the appointment. Payment can be made via cash, credit card, certified check or money order.

FINGERPRINT SERVICES FOR OUT-OF-STATE RESIDENTS

Fingerprint cards are an option for out-of-state applicants. If you do not live close enough to an IdentGo location and are unable to complete the fingerprints, please go to: https://uenroll.identogo.com/

Enter the Service Code 1KG756, and select Submit A Fingerprint Card by Mail when completing your pre-enrollment.

For out-of-state FBI fingerprinting services, you can also find a location at:

http://www.myfbireport.com/locations/index.php

Type in your zip code to find the closest fingerprinting location.

Medical Clearance

All staff who are transplant recipients must have routine labs done between May 1, 2018 and July 27, 2018 to attend camp. If you receive care at Children’s, your lab report will be accessed for you. You do not need to do anything. If you receive care through UPMC or another hospital in your local area, please have your lab results faxed by July 27, 2018 (412-692-6116). If your care is managed by a transplant center other than UPMC or Children’s, please have your doctor or transplant coordinator send a copy of your most recent check-up or medical assessment as well as a letter stating you are healthy enough to attend camp. These should be faxed (412-692-6116) to the attention of Bev Kosmach-Park, Department of Transplant Surgery, Children’s Hospital of Pittsburgh.

Orientation

A mandatory orientation for all staff will be held on Wednesday August 8 from 6-8 PM at Rodef Shalom Congregation. More information will be sent to staff in mid-July. Staff are responsible for their roundtrip transportation to Pittsburgh and lodging in the Pittsburgh area as needed before and after camp.